How To Find Cheap Email Hosting

As an individual or small business owner, looking for a reliable, cheap email hosting service is an essential part of daily communication. However, finding the right provider that offers the services you need can be challenging, especially if you are on a budget.

In this article, we will offer practical tips on finding inexpensive email hosting options, and what to look for from your email hosting provider. After reading this, you’ll be equipped with the knowledge and tools necessary to make an informed decision.

What is Email Hosting?

Email hosting is a service provided by hosting companies allowing users to create and manage custom email addresses using their own domain name. Unlike free email services from Gmail and Yahoo, that end in generic domains such as “” or “”, email hosting offers personalized addresses reflecting a unique domain e.g. “yourname@yourdomain.TLD,” which enhance

Hosting providers generally offer a set of features and tools to manage email accounts, including mailbox creation, email forwarding, autoresponders, spam filtering, virus protection, and webmail access. These services form part of a broader web hosting package or as standalone email hosting offering, depending on the plan selected by the user. Email hosting services can vary in offerings but are often based on the number of emails and storage space required by users. 

With email hosting, users have more control over their email accounts and are able to customize them according to branding, security, and privacy needs. offers variousSSL Certificate and Domain name, on some plans, for security and affordability, respectively. 

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Email Hosting VS Web Hosting

As mentioned above, email hosting can either form part of a web hosting plan or as an independent offering from a hosting provider, so what are the differences?

Simply put, email hosting primarily focuses on providing services for managing email accounts and communication. Hosting companies also typically offer email only plans according to the number of email addresses and storage space. In the meantime, web hosting plans, while also based on storage capacity, incorporate other factors such as the number of MySQL databases and websites allowed, alongside several email addresses. 

In addition, it also involves hosting the files and data that make up a website, making it accessible via the internet. This provides the server, storage space, bandwidth, and other resources needed to display website content to visitors. This includes files such as HTML, CSS, JavaScript, images, videos, and databases. Website hosting ensures that websites are accessible 24/7 and can handle incoming traffic without issues.

While email hosting focuses on managing email accounts and communication, web hosting is concerned with hosting the files and data that comprise a website. Depending on your web hosting plan, you will also be able to setup and manage email accounts. Both services are essential for establishing a complete online presence, while they serve different functions and cater to different aspects of online communication and interaction.

How Does Email Hosting Work?

Email hosting works by providing server space and infrastructure to exclusively store, send, and receive emails. Here are some of the features of email hosting:

Domain Setup

After signing up for an email hosting plan, you typically associate your email accounts with your domain name, e.g. 

This is where the Domain Name System (DNS) is configured to route emails to the email hosting provider’s servers, allowing emails to reach you.

Mail Server Configuration

Email hosting providers run specialized mail servers to handle email communication. These servers are configured to send, receive, and store emails on behalf of your domain. The hosting provider ensures that the servers are properly maintained, secure, and accessible.

Email Account Creation

Once your domain has been set up with the email hosting provider, you can also create individual email accounts for yourself and each of your users. Each email account typically includes a mailbox with storage space allocated for incoming and outgoing emails.

Email Access

Once allocated an email address, each user can access their email account using an email client such as Microsoft Outlook, Mozilla Thunderbird, or email remote viewing access provided by the hosting provider. In order to access mails via an email client, you have to login, using your address and password. Additionally, an added layer of security can be implemented through a 2-step authentication app or service.

Other Features

Email hosting can often also include additional features such as spam filtering, virus scanning, email forwarding, autoresponders, and mailing list management. These features help improve email security, organization, and productivity for users.

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Factors To Consider When Looking For Cheap Email Hosting

Finding the ‘best cheap email hosting providers’ may not necessarily give you the stability and reliability of an email hosting platform that you are looking for. No matter how cheap professional email hosting is, it should always be able to offer basic essential features; such as custom email addresses such as “yourname@domainname.TLD,” spam filtering, virus protection, IMAP/POP3 support, webmail access, and email forwarding. There are many factors to consider when looking for an affordable email hosting service, these are our top tips: 

Pricing Plans

Compare the pricing and plans offered by email hosting providers to find the most cost-effective option to fit your budget. Look out for providers that offer the most transparent costing without hidden fees. Also consider whether they offer discounts for annual or long-term commitments. 

Pay attention to the features included in each plan, as well as any limitations or restrictions that may apply. Many providers also offer promotional discounts, introductory rates, or bundled services that may give you more value for your money. 

To keep costs down, consider opting for a basic email hosting plan that includes essential features such as custom email addresses, spam filtering, and webmail access. You can always upgrade to a more advanced plan later if needed. It is important to remember that all email data and website traffic, form part of your  hosting plan’s monthly bandwidth limit and disk space allocation. Sending and receiving emails will also contribute toward your bandwidth usage and therefore affect the price of your plan.

Storage Space

Assess your storage requirements based on the volume of emails you expect to send and receive, as well as any attachments. Many email hosting plans offer tiered storage options, with higher-priced plans providing more storage space. 

Evaluate the storage limits and upgrade options offered by each provider to accommodate your growing needs without overspending. Choose a plan that offers enough storage space and bandwidth to accommodate your email usage without incurring additional fees for overages.


Choose an email hosting provider that offers scalability, allowing you to easily upgrade or downgrade your plan as your business or personal requirements change. 

Consider providers that offer flexible pricing plans with the ability to add or remove email accounts, adjust storage quotas, and scale resources based on demand. This ensures you only pay for the resources you need, minimizing costs while accommodating growth.

How To Choose An Email Hosting Provider

With scores of web and hosting services available, each offering a varied set of functionalities, selecting a cheap email hosting provider can be overwhelming. Here are some key factors to consider ensuring you make the best decision for your unique needs.

Read Reviews and Testimonials

Before making a decision, take the time to read reviews and testimonials from other customers. Look for feedback on reliability, customer support, and overall satisfaction to ensure you’re choosing a reputable hosting provider.

Uptime and Reliability

When it comes to email hosting, reliability is an important aspect to consider. Find a reliable provider with a proven track record of uptime, ensuring that your emails are always accessible and that you won’t experience frequent outages or downtime. It is suggested to check for guarantees or Service Level Agreements (SLAs) regarding uptime to hold your provider accountable.

Management Tools

User-friendly interfaces and intuitive management tools will go a long way in efficient email administration. Consider whether the service provider you opt for offers a web-based control panel that allows you to manage accounts, set up aliases, create distribution lists, and configure settings easily. 

Compatibility and Integration

Ensure that the email hosting provider you choose can seamlessly integrate with your existing tools and platforms. Compatibility with popular email clients such as Microsoft Outlook, Apple Mail, and mobile devices will contribute toward a smoother user experience.

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Flexibility and Scalability

As your business grows, your email hosting needs may evolve. Opt for a provider that offers scalable plans, allowing you to easily upgrade or downgrade your services as required. Additionally, flexibility in terms of storage space, mailbox size, and user accounts ensures that your email hosting solution can adapt to your changing needs.

Security Functionality

Protecting sensitive information that could be contained in communication via email is vital. Consider an email hosting service which offers robust security features such as spam filtering, encryption, virus scanning and malware detection, as part of their service offering. Inquiring about data backup and disaster recovery measures to mitigate data loss, will also be beneficial.

Customer Support

Knowledgeable and experienced customer support can make all the difference when encountering technical issues or needing assistance with setup and configuration. Look for an email hosting provider offering multiple support channels such as phone, email, and self-service

Value and Costing

While cost is an important consideration, it is important to prioritize value over price alone. Compare pricing plans while considering factors such as storage limits, number of mailboxes, included features, and additional services. Look for transparent pricing with no hidden fees and consider the long-term scalability and return on investment (ROI) of your chosen email hosting solution.


  • Research the pricing plans offered by various providers to find the most affordable option for your budget. Be sure to look for transparent pricing without hidden fees.
  • Evaluate your storage requirements based on the volume of emails and attachments you expect to send and receive and choose a plan with sufficient storage space to accommodate your needs.
  • Choose an email hosting provider that offers scalability, allowing you to easily upgrade or downgrade your plan as your business grows or changes.
  • Ensure your email hosting provider offers essential features such as custom email addresses, spam filtering, virus protection, and webmail access.
  • Look for customer reviews and testimonials to gauge the reliability and satisfaction levels of each provider.
  • Prioritize providers that offer robust security features such as encryption, malware detection, and data backup. Ensure your sensitive information is protected from threats and vulnerabilities.


Can I create business email without hosting?

Yes, you can create a business email address without having a website or hosting, by using a platform like Yahoo or Gmail. However, if you want to get email hosting, you will need to have a domain name. When you have a domain name, you will need to connect it to your email hosting.

Can I upgrade my email hosting plan in the future?

Yes, many email hosting providers like offer scalable plans that allow you to easily upgrade or downgrade your services as needed. You can start with a basic plan and upgrade to a higher tier as your business grows or your email needs change.

Is email hosting secure?

An email hosting service is usually accompanied by strict security measures such as spam filtering, virus scanning, encryption, and data backup to protect your sensitive information and ensure the security of your emails. Inquire about the security features offered by potential service providers before making your decision.

Can I use my existing domain name with email hosting?

Yes, most email hosting providers allow you to connect your existing domain name with their service. You can associate your domain name with your email accounts and set up custom email addresses using your domain.

Can I access my emails from multiple devices?

Yes, most email hosting companies offer support for various email clients and devices. This will allow you to access your emails from desktop computers, laptops, smartphones, and tablets. You can configure your email accounts on different devices using IMAP or POP3 protocols for synchronization.

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