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Adding your email account to Gmail is a great way to keep in touch when out of the office, or on holiday. When it comes to managing your emails efficiently, having them all in one place is a must. As Gmail remains a top favorite among users, thanks to its user-friendly interface and powerful capabilities, linking your email account to Gmail ensure you get everything in one place .
Gmail allows you to easily integrate external email accounts, like your domain’s email address, into your Gmail interface. This integration brings all your email accounts under one roof, making it easy to access and manage them seamlessly.
How to Add Your Email Account to Gmail
- Login to your Gmail account.
- Click on the gear icon and select “Settings” from the drop-down menu.
- Select the “Accounts and Import” tab
- Scroll down to “Check email from other accounts” and select “Add a email account”.
- Enter your domain’s email address and click “Next”.
- Enter your domain email addresses POP3 information and click “Add Account”.
- A message saying that your account has been added will display.
- You can also set the email to send: should you not wish to activate this, then click the “No” radio button.
- Should you want to send emails, then select “Yes” and click “Next”.
- Enter the Name you wish to display – click “Next”.
- Complete “Send Mail through your SMTP”:
– SMTP Server, Username (full email address) and Email Password – click “Add Account”.
Gmail will send a Verification Code through to the email address you have added. On receipt you can either click the link or enter the code into the text box and click “Verify”.
Gmail will now display the email address you have added in “Send Email As” and “Check mail from other accounts”.
You have successfully added your email account to Gmail.
Often clients want to know what the difference between POP and IMAP accounts are when they add their email address to Gmail POP account, that is all covered below and will help you to familiarize yourself with the terminology.
Email POP Account
What is a POP Account
POP is short for Post Office Protocol, the most recent version being POP3. It is an Internet Protocol (IP) used to retrieve incoming emails stored on a remote server. They are then downloaded to a local email client e.g., Microsoft Outlook or Gmail.
How a POP Account Works
POP accounts work by downloading emails from a hosting provider’s server to a computer allowing them to be accessed without an internet connection. It then deletes them from the server. However, doing this means those emails can only be read on the computer they have been downloaded to.
Note: Email client settings can be configured to leave copies of emails on the server.
Benefits of POP Account
The benefits of using a POP account include accessing and replying to emails without an internet connection. The ability to manage and free up space on the hosting server. Opening attachments is much quicker as they have already been downloaded.
POP Account vs. IMAP Account
POP (Post Office Protocol) and IMAP (Internet Messaging Access Protocol) are both IPs used to retrieve emails from a server.
POP is an older IP originally designed to be used on only one computer. It allows users to download emails from a server to a client, but only supports one-way email synchronization. This means that every time a user downloads an email onto a different device using POP, it will appear as a new message instead of indicating it was read on another device. POP accounts cannot mark a message as read on multiple devices, send items from multiple devices, or have emails pushed to your device as they arrive.
IMAP stores emails on a remote server. Users can log in via multiple email clients on computers or mobile devices and read the same messages. All changes made in the mailbox will be synchronized across multiple devices and messages will only be removed from the server if the user deletes the email. You can be logged in with multiple computers and devices simultaneously. Your mail archive is synced and stored on the server for all connected devices to access. Sent and received mail is stored on the server until the user permanently deletes it.
Web Hosting and Email Accounts
When you sign up for web hosting, email accounts are often included as part of your web hosting plan. Your hosting provider will provide you with email accounts containing your domain name, such as “example@domainname.TLD” to send and receive emails.
Email Only Hosting
It is possible to have email only hosting if you have registered a domain name but don’t have a website built yet. Email Hosting allows you to send and receive emails while using your domain name without web hosting.
Hosted.com’s Email Hosting plans allow you professional-looking, secure communication along with the option to upgrade your hosting package when your website is complete and ready to go live.