This article covers how to setup an email account in Microsoft Outlook 2016 or 365 (Microsoft Outlook), which is a simple way to manage emails and organize them directly from your desktop. Whether you use the POP email account or IMAP, this tutorial shows you how to set up your email account, enabling you to send, receive, and organize your emails efficiently.
By following these steps, you ensure a smooth setup process and can use Microsoft Outlook as your primary tool for managing emails, calendars, and important communications.
Table of Contents
How to Setup An Email Account in Microsoft Outlook 2016 or 365
This guide assumes you have logged into your Hosted.com Control Panel and already setup your email account.
1. Start by opening Microsoft Outlook on your computer.

2. Click File in the upper left corner. From the dropdown menu, select Account Settings, then click Account Settings again.

3. In the Account Settings window, click New to initiate adding a new email account.

4. Check the box Let me set up my account manually under Advanced Options. This allows you to customize the configuration process.
5. Choose either IMAP or POP based on your needs. IMAP is recommended for users who access their email from multiple devices, while POP is suitable for those who prefer to download their emails to a single device.



6. Under Incoming Mail Server, fill in the required information for your email account.
7. After entering all server details, click Next. Outlook will prompt you to enter your email account password. Type in your password and click OK to proceed. Outlook will complete the setup process.
8. Once your account is successfully configured, a confirmation message will appear. Your email account is now ready to use in Outlook.
Additional Information
Configuring Email Hosting
Ensure that you enter the correct server settings for your email account, including port numbers and security configurations like SSL/TLS. Incorrect settings can prevent you from sending or receiving emails properly. If you’re unsure about these details, consult your email hosting provider for accurate information.
POP vs IMAP
IMAP keeps your emails synchronized across all devices, making it the best choice if you frequently check your email from different locations. In contrast, POP downloads emails to one device and typically removes them from the server, which can be preferable for users only using one device.
Sync Settings for IMAP Users
If you’re using IMAP, you can adjust the synchronization settings to determine how often Outlook checks for new emails and syncs folders. You can find these options under File > Account Settings > [Your Account] > Change.
Troubleshooting Tips
If you experience issues during setup:
- Double-check all server settings are accurate.
- Verify your email address and password are correct.
- Ensure your computer is connected to the internet.
- If the setup fails, try removing the account and setting it up again.
- When you have ongoing issues, refer to Outlook’s help documentation or contact your email provider’s support team.
Login to Hosted.com Account
1. Go to the Hosted.com Login website page.
2. Enter your Email and Password and click the “Sign In” button.