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Setting up an additional or new email on an iPhone is a simple and efficient process that allows you to access your emails wherever you are. In this guide, we walk you through the steps needed to configure your email account, whether adding a new one or setting up an existing account. With these instructions, you can quickly set up your email and manage your messages directly from your iPhone.

How to Setup Email on an iPhone

This tutorial assumes you have already logged into your Hosted.com dashboard and created your email account.

Add An Account

  • Launch the Settings app on your iPhone.
  • Scroll down and click on Mail, then select Accounts.
  • Click Add Account.
  • In the list of email providers, select Other; this is usually found at the bottom.
  • Click Add Mail Account to bring up the new account setup screen.

Enter Your Information

  • Fill in your name.
  • Click Next.
  • Fill in your Email address, Password and Description. Click Next after filling in each.
Setup Email On An iPhone - Adding Account Information

Choose Protocol

  • Select IMAP (recommended) or POP3 as the protocol for your email account.
  • Enter Incoming & Outgoing Mail Server Details
  • For both IMAP and POP3, provide the Incoming Mail Server information.
  • Click Next.
Setup Email On An iPhone - Choosing The Protocol

Enable Mail & Notes (for IMAP)

If you selected IMAP, enable Mail and Notes to sync these features with your account. Click Save to complete the setup, and the system will perform automated validity checks.

  • Complete Validity Checks
  • Once the validity checks are finished, return to the New Account screen. Select your newly created mail account.
  • Configure Advanced Settings
  • Scroll down and click Advanced to adjust additional settings.

For IMAP connections, set the port to 143 (if SSL is disabled).

Setup Email On An iPhone - Advanced Server Settings

For POP3 connections, set the port to 110 (if SSL is disabled).

  • Set Up Outgoing Mail Server (SMTP)
  • Return to the previous screen (New Account) and tap on Outgoing Mail Server (SMTP).
  • Scroll down and select Advanced to configure additional outgoing settings.
  • Set the port to 587 (if SSL is disabled).
Setup Email On An iPhone - Verifying Server

Authentication Settings

  • Ensure that you set Authentication to Password.
  • Complete Setup
  • Click Done to finish setting up your email account.

Additional Information:

IMAP vs POP3

IMAP is generally preferred as it keeps your emails stored on the server and synchronizes them across multiple devices, making it ideal for users who check their emails from various locations or devices. In contrast, POP3 downloads emails to a single device and typically removes them from the server, which may be suitable for users who primarily use one device.

SSL Encryption for Security

If you want a secure connection using SSL (Secure Sockets Layer), ensure you check the SSL checkbox and use the appropriate port numbers (993 for IMAP with SSL, 995 for POP3 with SSL, and 465 or 587 for SMTP with SSL).

Troubleshooting Tips

If you experience issues with sending or receiving emails, double-check your server settings for accuracy, ensure your internet connection is stable, and verify your email password is correct. Keeping your iOS updated can also help resolve compatibility issues.

Managing Multiple Accounts Easily

If you have several email accounts configured on your iPhone, switching between them is straightforward. All accounts will be listed under Mail settings, allowing you to select which inbox you want to view.

Organizing Your Inbox Effectively

You can organize your inbox using the features in Apple Mail. You can create folders for different types of emails, set up filters to automatically sort incoming messages, and flag important emails for quick access later.

Offline Access with IMAP

While IMAP typically requires an internet connection to access emails stored on the server, some configurations allow caching messages locally for offline viewing. This can be particularly useful when traveling or in an area with limited connectivity.

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