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Setting up a POP email on Apple Mail, it makes it convenient to download emails from the hosting provider’s server directly to your Apple device, making it an ideal choice for users who prefer to keep their emails available on their computers. In this tutorial, we walk you through the steps to configure your POP (Post Office Protocol) email account on Apple Mail.

How to Setup POP Email on Apple Mail

This tutorial assumes you have logged into your Control Panel and created your email account.

1. Launch Apple Mail

  • Open the Apple Mail application on your Mac.

2. Add a New Account

  • Click File in the menu bar and select Add Account from the dropdown list.

3. Input your Information

  • In the dialog box that appears, type in your Name as you want it to appear in outgoing emails.
  • Type in your full Email Address.
  • Enter the Password associated with this email account.
  • Click Continue.
Setup POP Email on Apple Mail - Add Account

4. Choose Account Type

  • Ensure POP is selected as the account type.
  • Enter a description for the Incoming Mail Server (e.g., “Work Email”).

5. Set Up Incoming Mail Server

  • Type in the Incoming Mail Server information provided by your email host (e.g., mail.example.com or just the domain name).
  • Enter your Username, which is typically your full email address.
  • Click Continue.
Setup POP Email on Apple Mail - Incoming Mail Server

6. Configure Outgoing Mail Server

  • Describe the Outgoing Mail Server (e.g., “SMTP Server”).
  • Type in the Outgoing Mail Server details supplied by your host.
Setup POP Email on Apple Mail - Outgoing Mail Server

7. Authentication (if necessary)

  • If your host requires authentication for the Outgoing Server, check the box Use Authentication.
  • Click Continue.

8. Review & Complete Setup

  • Check all the information you’ve entered to ensure accuracy.
  • Click Create to finalize the setup.

9. Access Your Mailbox

  • Your newly configured mailbox will appear in Apple Mail.
  • You can now view and manage all messages stored on the server for this account.

You have successfully created a POP email on Apple Mail.

Additional Information:

Setup Problems

If you encounter issues during the setup process, verify your server settings for accuracy and check for typographical errors. Also, ensure your internet connection is stable to prevent interruptions.

Server Settings

It’s vital that your email host gives you the correct server settings. Incorrect configurations can lead to difficulties in accessing your email account, so double-check these details before proceeding with setup.

Offline Access

With POP, emails can be accessed online once downloaded, making it a good choice for users with limited internet connectivity.

Email Synchronization

IMAP allows for real-time synchronization across devices, which is beneficial if you regularly check your email on multiple platforms.

Storage Considerations

POP may save space on your email server as downloaded messages are deleted, while IMAP requires more server storage as all emails remain on the server.

User Experience

IMAP offers a more seamless user experience with features that work across all devices, like message searching and organization.

Compatibility

To ensure great performance and functionality, your chosen protocol (POP or IMAP) must be compatible with your email client.

Two-Factor Authentication

For improved security, enable two-factor authentication on your email account if your provider supports it. This adds an extra layer of security by requiring a verification code plus your password when logging in.

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